NBI Clearance Requirements 2025: Complete Document Checklist

• Online NBI Clearance account at clearance.nbi.gov.ph
• Confirmed online appointment (no walk-ins)
• One (1) valid government-issued ID from the accepted list
• Completed online application form (filled out in the portal)
• Payment of the NBI clearance fee (around ₱130–₱200 + service charge, depending on payment channel)
• Personal appearance at your chosen NBI branch for photo, fingerprints, and signature

After this, your NBI clearance is either released the same day or on the release date shown in your appointment slip (especially if there’s a “HIT”).

NBI Online Account & Application

All applications now go through the NBI online portal. You need to:

• Create or log in to your account at https://clearance.nbi.gov.ph
• Fill out your personal information, contact details, and other required fields
• Select the purpose (e.g., Local Employment, Overseas Employment, Visa, etc.)

Your online form serves as your digital application form, so make sure the details match your PSA records and valid IDs.

After encoding your details, you’ll:

After encoding your details, you’ll:

• Choose your preferred NBI branch
• Pick an available date and time
• Proceed to the payment page to finalize your appointment

Walk-in applications are generally not allowed, so your appointment confirmation is an important requirement.

Valid Government-Issued ID

You must bring at least one original, valid ID that matches the information in your online application. Typical accepted IDs in 2025 include:

Primary Valid IDs for NBI Clearance (examples):

• Philippine Passport
• Driver’s License
• PhilID / National ID
• SSS ID
• GSIS / UMID
• Postal ID (PHLPost)
• Voter’s ID or COMELEC Voter’s Certificate
• PRC ID (Professional Regulation Commission)
• PhilHealth ID (digitized with photo)
• Senior Citizen ID
• OFW ID / Seaman’s Book
• PWD ID

Some guides also mention school IDs (for students) and company IDs for certain branches, but the safest approach is to bring a national or government-level ID plus one backup when possible.

NBI Clearance Fee

Most blogs and help sites list the NBI clearance fee at around ₱130–₱200, plus a small service charge from the payment channel (GCash, bank, etc.).

You’ll pay through the portal’s official partners and then bring your payment reference/receipt on the day of your appointment.

Biometrics & Photo

On your appointment day, NBI staff will:

• Capture your photo
• Take your fingerprints
• Encode/confirm your signature

This is why personal appearance is always included in the requirements.

Here’s a handy mini-checklist you can reuse:

• Philippine Passport
•  Driver’s License
• PhilID / National ID
•  SSS ID
•  GSIS / UMID
•  Postal ID
•  Voter’s ID / COMELEC Certification
• PRC License ID
•  PhilHealth ID (with photo)
• Senior Citizen ID
•  OFW ID / Seaman’s Book
•  PWD ID

Pro tips:

• Always bring the original card
• If possible, bring one extra ID as backup
• Make sure the spelling of your name and birthdate matches your online NBI application and PSA records

Thanks to Republic Act No. 11261 – First Time Jobseekers Assistance Act, qualified first-time jobseekers can get an NBI clearance for free in 2025.

Requirements for First-Time Jobseekers

• One valid government ID
• First-Time Jobseeker Barangay Certification (issued by your barangay, confirming you’ve never been employed)
• Oath of Undertaking from the barangay or as part of the certificate
• Online NBI account and appointment (choose the correct purpose like “Local Employment”)

On the payment page, many guides remind first-time job seekers not to pay online, because the fee is waived at the NBI branch when you present your First-Time Jobseeker Certificate. This benefit is one-time only, so it’s a great opportunity to save money on your first NBI clearance.

If you already had an NBI clearance before, renewal is often very convenient.

Basic Renewal Requirements

For most renewal applicants, you’ll need:

• Your previous NBI clearance (issued from 2014 onwards)
• One valid government ID
• Online renewal application or partner service registration
• Payment of the renewal fee
• For some channels: a recent 2×2 photo

If there are no changes in your personal details (name, birthday, etc.), some renewal options do not require new fingerprinting, especially for mailed or overseas renewals.

Lost NBI Clearance (Renewal with Lost Copy)

If you’ve lost your old NBI clearance, you can still renew it. Typical requirements include:

• Government-issued ID
• A sworn statement/affidavit explaining the loss
• Personal data you used in your previous clearance
• Renewal form and payment receipt

It’s a good practice to keep digital photos/scans of your newest clearance once you receive it, so you always know the details for future renewals.

Foreign nationals who live or have lived in the Philippines may also need an NBI clearance (for work, immigration, long-stay visas, etc.). Recent requirement lists typically include:

• Valid passport
• Proof of residency in the Philippines (e.g., utility bill, contract)
• Completed online NBI application and appointment (if applying in the Philippines)

For those living abroad, the process often involves an NBI Fingerprint Card (Form No. 5) from the embassy/consulate, passport copies, photos, and mailing the form to the NBI Mailed Clearance Section in Manila.

If you’re outside the Philippines, your NBI clearance is usually processed through a Philippine embassy or consulate.

While exact details vary by country, common requirements include:

• Personal appearance at the embassy/consulate
• Accomplished NBI Fingerprint Card Form No. 5
• Two (2) 2×2 colored photos with a white background
• Valid Philippine passport (original and copies)
• Sometimes: local ID (e.g., residence card, driver’s license)
• Payment of the NBI processing fee + consular fee

The embassy will fingerprint and certify the form, then you or your representative will send it to the NBI in Manila (Mailed Clearance Section). Some posts mention around ₱200 total fee for the clearance plus mailing charges in the Philippines.

You can adapt this as a printable checklist:

For Most Applicants (Philippines)

• Online NBI account at clearance.nbi.gov.ph
• Completed online NBI application form
• Confirmed appointment (branch, date, time)
• One (1) valid ID (plus one backup ID if possible)
• NBI clearance fee payment receipt or reference
• Personal appearance for photo, fingerprints, and signature

Additional for First-Time Jobseekers (FREE)

• First-Time Jobseeker Barangay Certificate
• Oath of Undertaking (if separate)
• One (1) valid ID
• Online account & appointment (choose the correct purpose)

For Renewal Applicants

• Previous NBI clearance (2014 onwards) – if available
• Valid ID
• Online renewal application/partner form
• Payment receipt
• 2×2 photo (if required by channel or embassy)

For Foreign Nationals / Applicants Abroad

• Valid passport
• Proof of residency (if applying in PH)
• NBI Fingerprint Card Form No. 5 (from embassy/consulate, if abroad)
• 2×2 photos with a white background
• Photocopies of passport and local ID (if required)
• Applicable fees (local NBI + consular)

Final Verdict

Being ready with your NBI clearance requirements in 2025 is one of the easiest ways to turn your appointment into a quick, successful visit.
Prepare a valid ID or two
Set your online appointment
Bring any extra documents that match your situation (first-time jobseeker, renewal, abroad, foreign national)
—You’ll walk into the NBI center with confidence and walk out one big step closer to your new job, visa, or life plan.
You can use this Complete Document Checklist as your companion, and keep visiting nbiclearancepro.com for updated guides on NBI clearance attire, renewal, online appointment, and more.